A portable planetarium visit often creates follow-up questions. Teachers and hosts may ask for show names, subject links, classroom resources, booking details, or next-step options.
This checklist helps operators prepare reusable follow-up materials while keeping private school, student, host, account, contact, and event details out of public notes. Event-specific sharing decisions should follow producer terms, school policies, host rules, privacy requirements, operator procedures, and approved signup or consent routes.
Decide What Can Be Shared
Before sending links or files, separate operator-created materials, producer-provided materials, host-provided materials, PortaDome resources, and outside references.
Confirm whether producer materials, educator guides, worksheets, trailers, images, or show descriptions may be shared with the teacher or host. Avoid broad permission claims unless they come from the specific producer, operator, school, host, or source.
- Show title and producer link, when sharing is allowed.
- Operator-created notes or worksheets approved for the visit.
- Host-approved classroom links or next-step resources.
- General PortaDome resources that do not expose private event details.
Match Materials To The Visit Purpose
Connect follow-up materials to the show title, subject area, grade band, event purpose, and host request.
Use modest language such as possible next steps, related resources, or classroom extension ideas. Do not claim learning gains, standards coverage, curriculum alignment, repeat bookings, or teacher satisfaction without direct evidence from the relevant source.
Protect School And Student Privacy
Keep public summaries general and non-sensitive. Do not publish student names, teacher emails, host phone numbers, school account details, medical or accommodation notes, security procedures, discipline details, payment information, or private feedback without explicit permission.
Reusable lessons can be separated from private event records. For example, a repeated request for age-appropriate Moon resources can become a general resource idea without naming the school, teacher, student, or event.
- Store event-specific notes in the private workflow, not public guide text.
- Remove names, contact details, and school-specific circumstances from reusable summaries.
- Use direct owner-submitted or permissioned evidence before quoting feedback or testimonials.
- Treat legal, consent, and privacy questions as route-specific decisions, not general assumptions.
Capture Repeated Requests
Track repeated teacher questions, requested subjects, age-level needs, producer-material gaps, booking follow-up themes, and resource requests as manual notes until approved measurement routes exist.
Move repeated patterns into future Dome Guide ideas, booking package improvements, show planning notes, or demand-signal summaries only after they are anonymized, permissioned, or aggregated.
Keep Outreach And Signup Permissioned
If a host asks for future updates, record the request through an approved signup or manual holding process.
Do not add people to lists, send Dispatch issues, collect testimonials, or treat a visit as marketing consent unless Rod has approved the route and the person has opted in through the relevant workflow.
Useful PortaDome Companions
Pair this checklist with the teacher and host prep checklist, school booking package guide, show planning worksheet, post-event review checklist, curriculum guide, grade-level show selection guide, and free fulldome content guide.